Our client, a specialized engineering firm supporting aerospace and U.S. defense applications is seeking a Finance & Operations Associate for a full-time employee opportunity.
U.S. Citizenship Required-This role will be working w/ Military, Government and DOD Contracts
Onsite M-F in San Diego, CA
Pays between $65K-$80K
Local Candidates within a 45-min to 1 hour commute to San Diego need apply
We are seeking a highly organized, detail-oriented Finance & Operations Associate to support our growing team. This role has a strong emphasis on bookkeeping and financial operations, making it ideal for someone who enjoys accounting-focused work and is looking for a long-term opportunity in this area.
Key Responsibilities
1. Accounting & Financial Operations (Primary Focus)
Review bills and invoices for accuracy and proper expense classification
Collect and verify employee timesheets in a timely manner
Transfer timekeeping data into QuickBooks for monthly accounting reviews
Manage and reconcile employee credit card receipts and expenses
Maintain organized financial records (receipts, invoices, expense reports, etc.)
Support monthly and annual closing processes with external accountants
Process travel and expense reports, ensuring policy compliance and reimbursements
Generate quarterly Inventory Balance Sheets (Excel)
Resolve transportation and customs duty disputes with carriers
2. Purchasing & Supply Chain
Create and manage purchase orders through the company’s ERP system
Source, purchase, and track equipment, components, and office supplies
Obtain vendor quotes and recommend suppliers for major purchases or services
Support inventory planning and supply chain operations
Maintain and update inventory and supply chain spreadsheet
3. Marketing & HR Support
Update and maintain the company website (team updates, news, job postings)
Manage inventory and ordering of company apparel and branded items
Assist with client gifting and brand presentation initiatives
Maintain and update the Employee Handbook (policies & benefits)
Plan and coordinate company events (team lunches, celebrations, holiday events, etc.)
4. Administrative & Operational Support
Assist with international shipment tracking and customs clearance issues
Support customers with shipment delays and logistics troubleshooting
Serve as backup for logistics operations (FedEx, UPS, DHL shipping & documentation)
Provide backup support for production scheduling communications
Assist with receiving parts and preparing production batches during peak periods
Participate in departmental and cross-functional planning meetings
Qualifications
Bachelor’s degree required in Finance or Accounting
2–5 years of relevant experience (strong preference for bookkeeping/accounting experience)
Experience with QuickBooks is a must
Open to candidates with additional experience, provided they are interested in remaining hands-on with bookkeeping long-term
Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines
Excellent communication and interpersonal skills
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Must be a U.S. Citezen
Nice to Have:
Experience with project management tools (Asana, MS Project, ClickUp, Jira)
Familiarity with ERP systems (SAP, Dynamics 365)
What We’re Looking For
A proactive, self-starter with a “can-do” attitude
Someone who enjoys bookkeeping and is comfortable owning these responsibilities long-term
Strong problem-solving and follow-through skills
Ability to work independently and exercise sound judgment
High level of accuracy and accountability
Comfortable working across multiple functions (finance, operations, HR, logistics)
U.S. Citizenship Required-This role will be working w/ Military, Government and DOD Contracts
Onsite M-F in San Diego, CA
Pays between $65K-$80K
Local Candidates within a 45-min to 1 hour commute to San Diego need apply
We are seeking a highly organized, detail-oriented Finance & Operations Associate to support our growing team. This role has a strong emphasis on bookkeeping and financial operations, making it ideal for someone who enjoys accounting-focused work and is looking for a long-term opportunity in this area.
Key Responsibilities
1. Accounting & Financial Operations (Primary Focus)
Review bills and invoices for accuracy and proper expense classification
Collect and verify employee timesheets in a timely manner
Transfer timekeeping data into QuickBooks for monthly accounting reviews
Manage and reconcile employee credit card receipts and expenses
Maintain organized financial records (receipts, invoices, expense reports, etc.)
Support monthly and annual closing processes with external accountants
Process travel and expense reports, ensuring policy compliance and reimbursements
Generate quarterly Inventory Balance Sheets (Excel)
Resolve transportation and customs duty disputes with carriers
2. Purchasing & Supply Chain
Create and manage purchase orders through the company’s ERP system
Source, purchase, and track equipment, components, and office supplies
Obtain vendor quotes and recommend suppliers for major purchases or services
Support inventory planning and supply chain operations
Maintain and update inventory and supply chain spreadsheet
3. Marketing & HR Support
Update and maintain the company website (team updates, news, job postings)
Manage inventory and ordering of company apparel and branded items
Assist with client gifting and brand presentation initiatives
Maintain and update the Employee Handbook (policies & benefits)
Plan and coordinate company events (team lunches, celebrations, holiday events, etc.)
4. Administrative & Operational Support
Assist with international shipment tracking and customs clearance issues
Support customers with shipment delays and logistics troubleshooting
Serve as backup for logistics operations (FedEx, UPS, DHL shipping & documentation)
Provide backup support for production scheduling communications
Assist with receiving parts and preparing production batches during peak periods
Participate in departmental and cross-functional planning meetings
Qualifications
Bachelor’s degree required in Finance or Accounting
2–5 years of relevant experience (strong preference for bookkeeping/accounting experience)
Experience with QuickBooks is a must
Open to candidates with additional experience, provided they are interested in remaining hands-on with bookkeeping long-term
Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines
Excellent communication and interpersonal skills
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Must be a U.S. Citezen
Nice to Have:
Experience with project management tools (Asana, MS Project, ClickUp, Jira)
Familiarity with ERP systems (SAP, Dynamics 365)
What We’re Looking For
A proactive, self-starter with a “can-do” attitude
Someone who enjoys bookkeeping and is comfortable owning these responsibilities long-term
Strong problem-solving and follow-through skills
Ability to work independently and exercise sound judgment
High level of accuracy and accountability
Comfortable working across multiple functions (finance, operations, HR, logistics)